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What is APA Format? A Complete Guide with Examples

Daniel Felix
By Daniel Felix ·

What is APA Format?

What is APA Format? A Complete Guide with Examples

APA (American Psychological Association) format is one of the most widely used citation styles in academic writing, particularly in the social sciences. Whether you're writing a research paper, thesis, or professional article, understanding APA format is crucial for properly crediting sources and maintaining academic integrity.

This comprehensive guide will walk you through everything you need to know about APA format, from basic page layout to complex citations. We'll provide clear examples and practical tips to help you master this essential academic writing style.

Basic Guidelines

APA format includes specific requirements for page layout, font style and size, margins, spacing, and organization. The current version (APA 7th edition) emphasizes clarity, accessibility, and inclusivity in academic writing.

Key Elements of APA Format

  1. Document Setup

    • 1-inch margins
    • Double-spaced text
    • Times New Roman 12pt
    • Page numbers (top right)

  2. Title Page

    • Running head
    • Paper title
    • Author information
    • Institution

  3. In-Text Citations

    • Author-date format
    • Direct quotes
    • Paraphrasing rules

Citation Examples

• Single Author: (Smith, 2023)

• Two Authors: (Smith & Jones, 2023)

• Three or More: (Smith et al., 2023)

Reference List Guidelines

  1. Basic Format

    • Alphabetical order
    • Hanging indentation
    • Double spacing

  2. Common Sources

    • Books
    • Journal articles
    • Websites
    • Digital media

  3. Special Cases

    • Multiple authors
    • No date available
    • Secondary sources
Common Mistakes to Avoid
  • Incorrect citation formatting
  • Missing reference entries
  • Inconsistent formatting

Frequently Asked Questions

APA 7 introduced several changes, including simplified running heads, updated guidelines for citing online sources, and more inclusive language recommendations. It also removed the requirement for publisher location in book references.

For social media posts, include the author's name, their handle in square brackets, the first 20 words of the post, the platform name, and the date. For example: Smith, J. [@johnsmith]. (2023, January 1). This is a tweet about research methods [Tweet]. Twitter.

Yes, cite personal communications (emails, interviews, etc.) in-text only. Include the communicator's initials, last name, and exact date. For example: (J. Smith, personal communication, January 1, 2023). These don't appear in the reference list.

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